Best Practices Question - Tracking Multiple Perpetual License Keys

JosephWithCOR

It seems to me that this question had been asked before, but I haven't had enough coffee for my google-fu to work.

I recently purchased four perpetual licenses each with unique keycodes that will be tied, in this case, to four users. This is a slightly different question than previously asked on https://forum.itflow.org/d/2219-best-practices-question-license-assignments-per-user-per-multiple-assets.

When creating a client / license I can enter a single key along with the other details. I would rather not have four(+) "licenses" to try and guess at especially since the add license by template only displays the software name and not the version or description. https://forum.itflow.org/d/2094-feature-request-add-license-from-template

If creating separate individual "licenses" is the way going forward, being able to fully import an exported license CSV, much like you can with Asset Interfaces, would save a ton of typing.

wrongecho

4 licenses each with unique keys seems like 4 license entries is best. I think we should fix up the UI like you suggest so the linking is clearer?

I have to admit I'd personally forgotten about your thread. I do try and go though old feature threads for planning, but there have just been so, so many lately.

JosephWithCOR

@wrongecho

That's kind of what I thought the best practice would be. The more questions we have like this, the more helpful the forum becomes to new users.

For the ones and twos if the ability were there to copy a license like you can an asset (minus the key), that would ease data entry.

For the 'bulk' purchases, a csv import would be extremely beneficial.

Thank you for what you do! I know I can't do it.

johnny

I think the way this can be implemented is under the device and user tab of edit License is to have an optional text field for a license key beside each user and device check box.

So in the actual table schema

for

user_licenses add additional field for key

device_licenses additional field for key

Would this make sense to do?

or have a separate table called license keys which can be associated with a licenses

with the ability to have select options which list the license keys next to each assigned user and or device tab.

JosephWithCOR

Not being a programmer, I would think a separate license keys table that could be associated between licenses, devices, and users. The parent license itself would / could be tied back to the vendor. It might also help license reporting.

So from the contact or asset when you 'link to' a license with a key, a sub-modal pops with the available keys.

With an optional text field beside each user and device, especially a client with 70 contacts and 416 assets, they would get lost in the weeds.

Now the question moves to how to enter x number of license keys? Maybe like the Tickets / Assignment / Additional Assets box? Copy and paste each key?

Just tossing some idea's.