Request for ability to automatically convert Quote -> Invoice -> Revenue

NicholasChanCJ

Right now, it seems that the Quote/Invoice/Revenue modules are standalone. Most typical workflow would be the creation of a Quote to a client, receive approval or change request to adjust the Quote (then reissue with same quote number but with a change indicator such as QUOTE-01a, QUOTE-01b), client accept Quote either via email/phone/digital signing which then should convert the Quote into an Invoice.

The Quote number will be referenced in the automatically generated Invoice, while the line items that were quoted/adjusted will automatically fill up the Invoice and be issued to the client via email or PDF.

As payment may be via Bank Transfer (most probable) or Stripe or Cash, there should be just a "Paid" button within the Invoice which when clicked, will ask the user how was the payment received. User will select the means of payment used and the system should automatically convert the Invoice into Revenue.

This would be really helpful in my view. What do you think?

psiiota

@NicholasChanCJ I believe the flow you are looking for is there, At least we use it in a way like you describe.

johnny

Income should solely be recognized through invoiced payments, ensuring all transactions are properly documented and accounted for, thereby eliminating the need to utilize revenues through other means.

johnny

If you're employing ITFlow for accounting while utilizing a different program for invoicing, and wish to log the received income into ITFlow, revenues can serve this purpose. However, the practical utility of revenues within ITFlow is questionable, leading to discussions about their removal due to the confusion they often cause among new users at the outset.

johnny

In the future, I aim to release videos covering common workflows, as I believe this would be helpful. Alternatively, creating documentation that details specific workflows would also be beneficial.